Corporate Governance Committee 11 September 2009

A meeting of the Corporate Governance Committee which you are requested to attend will be held on  Friday 11 September 2009 at 14:00hrs in the Conference Room, Devon & Cornwall Police Authority, Endeavour House, Woodwater Park, Exeter to consider the items as detailed on the Agenda given below.

Any papers listed as “to follow”, urgent items or supplementary papers will be made available as soon as possible and in any event at least 30 minutes before the start of the meeting.

R S Martin
Acting Chief Executive
29thMay 2009

Opening Sessions

  1. Appointment of Chairman
  2. Appointment of Vice-Chairman
  3. Apologies
    To receive apologies for absence from Members unable to attend the meeting.
  4. Declarations of Interests
    To receive any declarations from Members / Officers of personal and / or prejudicial interest in respect of matters for consideration at this meeting, together with the appropriate statement on the nature of any such declared interests.
  5. Chairman’s Announcements
  6. Minutes
    To confirm the minutes of the meetings held on 9 June 2009 as a correct record.
  7.  Annual Governance Letter
    The District Auditor issues an annual governance letter regarding the way in which the Authority conducts its business.
  8. Report from the Risk Register Task and Finish Group
    The Task and Finish Group issued a “green paper” about the future of the Authority’s risk management to all Members. Responses to the paper have now been collated and incorporated into the task and finish group’s proposals.
  9. Audit Commission 2009/10 Audit Plan Progress Report
    This report provides a summary of the progress against the external audit plan 2009-10
    1. appendix a
    2. appendix b
  10. Internal Audit Interim Report – 2009/10
    This report provides a summary of the progress against the internal audit plan 2009-10.
  11. Internal Audit Documents – Retention Policy
    This report provides information on proposals for a retention policy relating to internal audit documents.
  12. International Financial Reporting Standards Based Code of Practice on Local Authority Accounting – Progress Update
    This report provides information on the proposed changes to the Code of Practice on Local Authority Accounting and requests approval of a response to be sent to the Chartered Institute of Public Finance and Accountancy (CPFA) regarding the proposals.
    1. appendix a
    2. appendix b
  13. Consideration to Excluding the Press and Public

    Recommended that the Agenda items detailed in the table below be considered as closed items 


    Agenda item No Report Title Relevant Act Relevant section
    15 Firearms Inventory System Local Government act 1972 as amended by the Local Government (Access to Information Act 1985) Schedule 12A Paragraph 7 Information relating to any action taken or to be taken in connection with the prevention, investigation or prosecution of crime.
  14. Firearms Inventory System
    This report provides an update on the acquisition of a replacement firearms inventory system.

If you require any further information regarding this meeting please contact the meeting administrator:

Joy Norris tel: 01392 268321, email: joy.norris@devonandcornwa ll.pnn.police.uk

Committee Members: Sir Simon Day, John Hart, Alison Malcolm, Jo Norton, Jill Owen, Lynda Price, Jan Stanhope, Linda Williams and Jayne Zito.

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